We install automated AI systems that text your patients, fill your schedule, and recover lost revenue — without adding a single staff member.
Most dental practices don't realize how much money slips through the cracks every single month.
The average practice loses over $105,000 a year to patients who don't show up and slots that never get refilled.
Over half your inactive patients would come back if someone reached out. Most practices never do — there's no time.
82% of patients would leave a Google review if asked right after their visit. Almost no practice asks automatically.
You don't touch anything. We build the system, connect it to your calendar, and it runs 24/7 on autopilot.
We audit your practice's communication gaps and show you exactly how much revenue you're leaving on the table.
We set up custom AI automations connected to your existing scheduling software. Done in 24–48 hours.
Your system starts texting and emailing patients automatically — reminders, follow-ups, reviews, reactivations.
You get a monthly report showing recovered appointments, review growth, and revenue impact. We handle everything.
Six AI systems that run 24/7, recover revenue, and keep your schedule full — without extra staff.
Automated text + email reminders sent 72 hours and 24 hours before every appointment. Patients confirm or reschedule instantly — no phone tag.
When a patient cancels, the system immediately offers them the next available slot and fills your schedule automatically.
Every patient gets a review request text 2 hours after their visit while the experience is fresh. Watch your Google rating climb every month.
We automatically reach out to patients who haven't been in 6–12 months with a personalized "we miss you" campaign to bring them back.
When someone visits your website at 10pm and fills out a form, they get an instant text response so you never lose a lead to a competitor.
Every month you receive a clear report showing appointments recovered, reviews gained, and estimated revenue impact. No guesswork.
Conservative numbers based on a practice with 200 patients/month and 8% cancellation rate.
See why dental offices choose Apex Healthcare Automation over hiring more staff or doing nothing.
| Feature | Apex Healthcare Automation | Hiring Front Desk Staff | Doing It Manually |
|---|---|---|---|
| Works 24/7 | ✓ Always on | ✗ Business hours only | ✗ No |
| Sends reminders automatically | ✓ Yes | ✗ When they remember | ✗ Rarely |
| Recovers cancellations instantly | ✓ Yes | ✗ Slow response | ✗ No |
| Generates Google reviews | ✓ Every visit | ✗ Inconsistent | ✗ No |
| Reactivates lapsed patients | ✓ Automated | ✗ Never happens | ✗ No |
| Monthly cost | ✓ $1,500–$2,500 | ✗ $3,000–$5,000+ | $0 (but costs $10K+/yr in lost revenue) |
No contracts. No setup fees. Cancel anytime. Just results.
Everything you need to know before booking your demo.
No. We connect to your existing system — Dentrix, Eaglesoft, Open Dental, and most major platforms. You don't change anything on your end.
Most practices are fully live within 24–48 hours of signing up. We handle 100% of the technical setup. You just answer a few questions about your practice.
All messages include an easy opt-out option and are fully HIPAA compliant. In practice, over 90% of patients prefer text reminders over phone calls.
No contracts and no setup fees. You pay month-to-month and can pause or cancel at any time with no penalties.
Most practices see a reduction in no-shows and an increase in Google reviews within the first 30 days. Full revenue impact is typically visible within 60–90 days.
Book a free 15-minute strategy call and we'll show you exactly how much revenue your practice is leaving on the table — and how to get it back.